PEICA seeking Event Coordinator

Posted on by October 23, 2010

The PEI Curling Association is looking for an Event Coordinator for the 2010-2011 season. There are up to 14 events being held across the Island on from January through until March which the successful candidate will be coordinating.  Preparation time will be required prior to the events and a final report will be required following the events.  The successful candidate will receive an honourarium of $250/event completed.

For more information please call Amy Duncan at 902-368-4208 or view the job description  below.  Deadline for applications is October 28, 2010. Send applications to the PEICA PO Box 302, Charlottetown, PE C1A 7K7 or email your application to [email protected].

Event Coordinator Job Description
The Event Coordinator will:

1. Be responsible for specific provincial championship curling events put on by the PEI Curling Association (PEICA) and other events as required.

2. Meet with host club event coordinators in advance of each event to ensure all aspects of event are provided for
 

 

adequately. Inform host club event coordinators of PEICA policies regarding hosting rules, policies and budgets.3. Develop a checklist for each event and ensure that all items are covered off either by event coordinator, host club event coordinator, or other persons. Items may include, but are not limited to: draw board, trophies, banners, scoring sheets, time clocks, other PEICA equipment, banquet, piper, Media advisories, etc.
4. Consult with technical coordinator and host club event coordinator to have officials, time keepers, and website person as required for all events.

5. Have an event draw at host club if possible. Send information to web master and email to media.

6. Assist with marketing of events, media liaison, obtaining and keeping sponsors.

7. Promote events using signs at clubs, website news system website page for the specific events, news media, advertising if necessary, sponsorship tie-ins, etc.

8. In cooperation with the players committee, see the draws and schedules for all events, based on team rosters received from the executive director, and ice availability as coordinated with the host club event coordinator. Review draw for errors and update website as soon as possible with draw and schedule information. If possible have someone else check the draw as well.

9. ENSURE that photos are taken, posted to website and sent to media. Be sure pictures are suitable for the Canadian Curling Association.

10. In cooperation with the head official and the host club event coordinator, ensure that the website is updated with results after each end of play (or as agreed to at the beginning of the event).

11. Assist at opening and closing event ceremonies/banquets. Make sure a PEICA representative is present at event ceremonies. Organize ceremonies with the host club event coordinator and volunteers.

12. Ensure event runs smoothly and resolve problems in an efficient and timely manner. Convey any changes in an event due to ice problems, storm delay or other to PEICA President, website, and media (radio stations) as soon as possible; and teams if possible.

13. Liaise with sponsors on an ongoing basis to ensure their continued support. Invite sponsor to events and ensure that their sponsorship is included in media releases and that their product and signage is on display and used as much as possible as events.

14. Take direction from PEICA President (or designate) & executive director.

15. Prepare a written wrap up report in a timely fashion. The report should include expenses; lesson learned; and suggestions for improvement for future events. Attendance at meetings to review these reports would be appreciated.

16. Other duties as required.

This position receives an honorarium per event.

Comments are closed.